Colorado State University Composition Program Coordinator in Fort Collins, Colorado

Posting Detail Information

Working Title Composition Program Coordinator

Classification Title Admin Assistant III

Posting Number 201800105P

Position Type State Classified

Open Date 05/10/2018

Close Date 05/21/2018

Salary $3,458 - $4,188 (Monthly + Full Benefits)

Full/Part Time Full-time

State Classified Hourly No

Overtime Eligible

Position Location Fort Collins, CO 80523

Description of Work Unit

The English Department at CSU is a vibrant and diverse place. It is home to poets and linguists, literacy researchers and teacher educators, novelists and literary scholars, composition specialists and writers of creative nonfiction. We share a passion for exploring the multiple and dynamic ways that the English language is used to meet the demands of life in the twenty-first century. The goals of the English Department are to educate, counsel, and support undergraduate and graduate students in English and compositionand support the teaching, research/creative artistry, and service and outreach of the faculty.

Position Summary

This Program Coordinator position functions as a resource and department contact for Colorado State University’s Composition Program and/or Composition Placement requirements and procedures. This position assists the Composition Director through technical support, problem resolution, and training RAM Orientation Advisors and Registrar’s Office staff. This position assists the Department Chair specifically with annual evaluations of faculty (Regular, Special, and Temporary), Tenure and/or Promotion applications and Periodic Comprehensive Performance Reviews.

Minimum Qualifications

Three years of experience providing administrative support services, which included daily use of database management systems to complete processes and transactions.

Be sure to outline how you meet the minimum qualifications in the Work Experience section of your application.

Substitutions

NA

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

• Completed Bachelor’s degree or higher • Experience working in a higher education environment providing administrative support to a diverse population of faculty and students. • Experience using higher education platforms including ARIES, SCAIT, and TMS as well as MS Office Suite. • Demonstrated aptitude for learning how to navigate software systems and understanding system functionality in order to expedite transactions. • Demonstrated ability to effectively collaborate with others using clear verbal communication and strong interpersonal skills. • Demonstrated ability to manage and prioritize multiple deadlines and projects. • Demonstrated ability to maintain attention to detail and accuracy while performing a variety of critical data entry tasks. • Ability to work with highly confidential information in a professional manner. • Ability to provide a positive customer service experience to internal and external customers while maintaining flexibility as inquiries and requests are prioritized. • Demonstrated ability to generate written communication in a professional and concise manner. • Demonstrated ability to interpret university policies and academic requirements.

Essential Job Duties

Job Duty Category Tenure and Promotion and Annual Evaluation

Duty/Responsibility

Provide essential support for the Chair of the English Department in the process of tenure and promotion, periodic comprehensive performance review and annual evaluation for all faculty and Administrative Professionals.

Document and update yearly the work of the Tenure and Promotion Screening Committee. Provide administrative support for the TPSC members, tracking deadlines, sending email reminders, and scheduling biennial presentations. Email and collect faculty ballots for untenured faculty, documenting comments. Submit all necessary reports for untenured faculty to the College of Liberal Arts, including “Tenure Committee Progress Toward Tenure Report,” and “Chair Reappointment Recommendation.”

Assist department chair in providing faculty member/s applying for tenure and/or promotion a clear understanding of T&P guidelines. Mail the packet of research materials to the 5 external reviewers for each applicant and store letters of review. Compile the necessary materials for the notebook due in the Dean’s Office and create the PDF Binder.

Maintain documents for untenured faculty in their T&P file. Coordinate coaching of faculty.

This position plays a supportive role in the evaluation of Regular, Special, and Temporary Faculty through compilation of review materials into portforlios for submission to the review committee. Files evaluation materials of untenured faculty in keeping with University and College policies.

Other duties as assigned.

Percentage Of Time 30

Essential Job Duties

Job Duty Category HR Processes including Recruitment

Duty/Responsibility

Process open pool and internal employee searches by posting updated job descriptions in the Talent Management System (TMS). Coordinate with search committee members and hiring authority on application review and workflow through TMS, providing guidance where necessary. Serve as the point person to all applicants providing clear and concise communication. Participate in Hiring Committee meetings. Initiate and follow up on recruitment processes involving the Office of Equal Opportunity (OEO), the OEO Coordinator, TMS, and HR Central to ensure timely completion of workflow. Generate Offer Letters. Coordinate with Assistant to the Chair for employee onboarding.

Compile, assemble and update the Non-tenure-track Faculty Handbook.

Process student employee searches by posting job descriptions in JobX. Coordinate with hiring authority on application, review, and hire. Initiate background checks and follow up on process. Serve as the point person to all applicants. Coordinate with Assistant to the Chair for employee onboarding.

Percentage Of Time 20

Essential Job Duties

Job Duty Category Composition Program Administration

Duty/Responsibility

Provide support for the Director of Composition by meeting with students and fielding all calls and emails concerning composition; informing him/her of problems and situations in the program; finding solutions for students with composition problems; advising students of composition placement; composing letters, memos, and emails regarding composition; compile, assemble and update the Graduate Teaching Assistant Handbook. Because all CSU students must satisfy the AUCC 1A Intermediate Writing requirementand the AUCC 2 Advanced Writing requirement, this position meets with a large number of students. Approximately 2400 students register for CO150 in the Fall semesters and 1900 students in the Spring semesters (90-100 sections offered Fall Semesters and 80-90 sections offered Spring Semesters). This position also supports an increasing number of students taking CO3* courses. Approximately 1000 students take CO3* classes each semester. Determine whether students have transfer credit for CO130 and CO150. Determine whether a student has a legitimate reason to be withdrawn from CO130 or CO150. Determine when Composition HOLDs can be removed or when the Composition HOLD date can be delayed. Schedule GTAs for their sections of CO150 for Fall and Spring semesters and schedule the Fall audit sections for new First-Year GTAs. Enter all instructors’ names in SCAIT. Use SCAIT in ARIES to make corrections and additions to the Semester Course Report. Responsible for the administration of grade appeals.

Percentage Of Time 30

Essential Job Duties

Job Duty Category Support the Director of Composition Placement

Duty/Responsibility

Work with the Center for Educational Access and Outreach to monitor the Composition Placement results of Bridge Scholars. Input overrides for non-native speakers of English into one of our sections of CO150 reserved for ESL students. Using WordPress, maintain our Composition Placement websites.

Answer all phone inquiries related to Composition Placement procedures from students, parents, advisors, CASA and the Registrar’s Office.

Percentage Of Time 20

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.

  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.

  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.

  • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.

  • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

  • Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

**Please see the Required Documents section of the posting.

NOTES

  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).


  • Are you willing and able to submit to a pre-employment background check that may include, but is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?

  • Yes

  • No


  • Describe your experience developing relationships, assisting, and collaborating with a diverse population (i.e. race, ethnicity, age, gender, or socio-economics etc.) of internal and/or external constituents (faculty, students, staff, parents etc.). How do you think your experience has prepared you for this position’s role, and what aspects from this experience do you think will be critical to the successful transition into a diverse department?

(Open Ended Question)

  • * Give an example of a time when you were faced with an urgent problem or challenge that demonstrated your ability to be analytical, creative, and make decisions in order to reach a timely solution. Be sure to include the details related to the problem and challenge including, how much time you were given to resolve matters, what resources you used for guidance, and why this example best highlights your capabilities to perform in this position?

(Open Ended Question)

  • * This position works with a variety of computer database management systems and software applications daily in order to accomplish tasks. Describe your experience using web-based database management systems including what type systems you have experience with. Please include the type of training you received in order navigate the system effectively, the job duties that you perform within the system, and any challenges you have had to overcome related to system functionality.

(Open Ended Question)

Applicant Documents

Required Documents

  • Resume

  • Cover Letter

  • List of Professional References

Optional Documents

  • Veteran DD214 Form (Member-4) (For State Classified searches ONLY)