Laramie County Community College Assistant, Administrative III in Cheyenne, Wyoming

The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming. Our core values include Passion, Authenticity, and the Desire to Make a Difference.

A cover letter detailing how you meet the minimum and preferred qualifications for this position is required. You can upload a cover letter when you create an applicant profile.

Job Summary:

Core responsibilities of this position include:

The Administrative Assistant for the School of Health Sciences and Wellness is responsible, under general supervision, for managing the administrative service function of the School of Health Science and Wellness through collaboration, coordination, development of procedures, supervision, and monitoring activities. This position performs advanced level administrative and information management duties through knowledge of standard office procedures, office-computer software as well as college, system, state, and federal regulations and policies.

Other tasks may be assigned based on needs and workloads.

Compensation: This is a Classified 5 position. Starting Salary: $14.87/hr.

Priority Screening Date: Position is open until filled.

For information about Cheyenne, visit

Essential Functions:

  • Field phone calls and emails for the School of Health Sciences and Wellness/programs from prospective students, general inquires, and vendors

  • Assist in budget tracking/coordination of all Health Sciences and Wellness School funds (POs, LPOs, bills, invoices, etc.)

  • Maintain personnel records and databases (personnel directories (distribution lists), leaves, travel requests, workloads, appointment forms, etc.)

  • Maintain student database for background checks and drug screens and coordinate the disbursement of information to students and program directors from American DataBank

  • Maintain database for clinical agreements for all allied health programs and update with purchase department for current signatures

  • Prepare all appointment forms for faulty/adjunct and maintain current database for overload and adjunct faculty pay schedules

  • Build and enter course schedule each semester

  • Compile agendas and record minutes for program director and School of Health Sciences and Wellness meetings

  • Coordinate semester textbook orders to bookstore

  • Scheduling for all out of block and independent study student evaluations

  • Coordination of School of Health Sciences and Wellness policies, publications and web information

  • Maintain accurate email distribution list pertaining to the faculty, staff and administration of the School of Health Sciences and Wellness

  • Assist and/or prepare final drafts of Program Review reports and exhibits

  • Coordination of accreditation activities (travel, School of Health Science and Wellness information, itinerary, etc.) and assist with accreditation documentation

  • Assist with immunization record keeping for allied health faculty

  • Administrative support during accreditation or community activities

  • Collect syllabi and maintain the electronic archive by semester

  • Receive and distribute monthly budget reports to the program directors

  • Support general office tasks in filing, scanning, sorting, copying and delivering paperwork; database input support; providing general customer service; supporting special projects; and overall assisting the operational functions of the School

  • Coordinate tasks for work study students and assure their work is completed as directed

Nonessential Functions:

An employee in this position may perform some of these responsibilities on an infrequent basis:

  • Infrequent travel to training and conferences

  • Represent the college at appropriate meetings and planning sessions as they relate to the assigned area of responsibility

  • Serve on various committees and task forces throughout the campus (i.e. Staff Senate)

  • Assist with prospective student or other community group tours of the department

  • Assist with advertising and hosting department PR events (Open Houses, Information sessions, etc.)

Knowledge, Skills, and Abilities:

  • Advanced working knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems

  • Experience with Ellucian Colleague, Perceptive Content, and STARS preferred

  • Ability to read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process)

  • Ability to read, interpret and consider possible applications of business literature and legal documents

  • Skills and abilities to perform as an organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sources—written, email, voice mail, one-on-one with attention to detail; able to act on own initiative while exercising reasonable judgment

  • Excellent customer service skills; ability to communicate clearly with a variety of people, in one-to-one and small group settings – either face-to-face, by telephone, or by other electronic means – ability to communicate in an informative manner, effectively listen, and be able to handle escalating situations with concern and confidence

Physical/Mental Demands:

· To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors

  • The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required

  • While performing the essential functions of this position a variable work schedule may be required including long work days, evenings, and weekends as needed

  • There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations

· While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities

  • There may be multiple/daily instances of prolonged sitting and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor

· An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions· Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus

  • The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well

  • The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds


  • Associate's degree from an accredited institution in business, office technology or related field

  • Two years of experience in office administration or management

  • Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)

  • Valid Driver’s license


  • Four years of experience in office administration or management

  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and Datatel


Equal Opportunity and Affirmative Action Employer

Laramie County Community College is committed to providing a safe and nondiscriminatory educational and employment environment. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, political affiliation, sexual orientation or other status protected by law. Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The college does not discriminate on the basis of sex in its educational, extracurricular, athletic or other programs or in the context of employment.

The College has a designated person to monitor compliance and to answer any questions regarding the college’s non-discrimination policies: Please contact: Title IX and ADA Coordinator, Room 205B, Pathfinder Building, 1400 E College Drive, Cheyenne, WY 82007, 307-778-1217,

ID: 2018-2201