Laramie County Community College Assistant, Administrative III in Cheyenne, Wyoming
The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming. Our core values include Passion, Authenticity, and the Desire to Make a Difference.
A cover letter detailing how you meet the minimum and preferred qualifications for this position is required. You can upload a cover letter when you create an applicant profile.
Core responsibilities of this position include:
The Administrative Assistant for the School of Health Sciences and Wellness is responsible, under general supervision, for managing the administrative service function of the School of Health Science and Wellness through collaboration, coordination, development of procedures, supervision, and monitoring activities. This position performs advanced level administrative and information management duties through knowledge of standard office procedures, office-computer software as well as college, system, state, and federal regulations and policies.
Other tasks may be assigned based on needs and workloads.
Compensation: This is a Classified 5 position. Starting Salary: $14.87/hr.
Priority Screening Date: Position is open until filled.
For information about Cheyenne, visit http://www.lccc.cc.wy.us/about/welcome.
Field phone calls and emails for the School of Health Sciences and Wellness/programs from prospective students, general inquires, and vendors
Assist in budget tracking/coordination of all Health Sciences and Wellness School funds (POs, LPOs, bills, invoices, etc.)
Maintain personnel records and databases (personnel directories (distribution lists), leaves, travel requests, workloads, appointment forms, etc.)
Maintain student database for background checks and drug screens and coordinate the disbursement of information to students and program directors from American DataBank
Maintain database for clinical agreements for all allied health programs and update with purchase department for current signatures
Prepare all appointment forms for faulty/adjunct and maintain current database for overload and adjunct faculty pay schedules
Build and enter course schedule each semester
Compile agendas and record minutes for program director and School of Health Sciences and Wellness meetings
Coordinate semester textbook orders to bookstore
Scheduling for all out of block and independent study student evaluations
Coordination of School of Health Sciences and Wellness policies, publications and web information
Maintain accurate email distribution list pertaining to the faculty, staff and administration of the School of Health Sciences and Wellness
Assist and/or prepare final drafts of Program Review reports and exhibits
Coordination of accreditation activities (travel, School of Health Science and Wellness information, itinerary, etc.) and assist with accreditation documentation
Assist with immunization record keeping for allied health faculty
Administrative support during accreditation or community activities
Collect syllabi and maintain the electronic archive by semester
Receive and distribute monthly budget reports to the program directors
Support general office tasks in filing, scanning, sorting, copying and delivering paperwork; database input support; providing general customer service; supporting special projects; and overall assisting the operational functions of the School
Coordinate tasks for work study students and assure their work is completed as directed
An employee in this position may perform some of these responsibilities on an infrequent basis:
Infrequent travel to training and conferences
Represent the college at appropriate meetings and planning sessions as they relate to the assigned area of responsibility
Serve on various committees and task forces throughout the campus (i.e. Staff Senate)
Assist with prospective student or other community group tours of the department
Assist with advertising and hosting department PR events (Open Houses, Information sessions, etc.)
Knowledge, Skills, and Abilities:
Advanced working knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems
Experience with Ellucian Colleague, Perceptive Content, and STARS preferred
Ability to read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process)
Ability to read, interpret and consider possible applications of business literature and legal documents
Skills and abilities to perform as an organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sources—written, email, voice mail, one-on-one with attention to detail; able to act on own initiative while exercising reasonable judgment
Excellent customer service skills; ability to communicate clearly with a variety of people, in one-to-one and small group settings – either face-to-face, by telephone, or by other electronic means – ability to communicate in an informative manner, effectively listen, and be able to handle escalating situations with concern and confidence
· To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors
The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required
While performing the essential functions of this position a variable work schedule may be required including long work days, evenings, and weekends as needed
There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations
· While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities
- There may be multiple/daily instances of prolonged sitting and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor
· An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions· Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus
The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well
The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds
Associate's degree from an accredited institution in business, office technology or related field
Two years of experience in office administration or management
Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
Valid Driver’s license
Four years of experience in office administration or management
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and Datatel
LCCC DOES NOT SPONSOR H1B VISAS.
Equal Opportunity and Affirmative Action Employer
Laramie County Community College is committed to providing a safe and nondiscriminatory educational and employment environment. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, political affiliation, sexual orientation or other status protected by law. Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The college does not discriminate on the basis of sex in its educational, extracurricular, athletic or other programs or in the context of employment.
The College has a designated person to monitor compliance and to answer any questions regarding the college’s non-discrimination policies: Please contact: Title IX and ADA Coordinator, Room 205B, Pathfinder Building, 1400 E College Drive, Cheyenne, WY 82007, 307-778-1217,TitleIX_ADA.Coordinator@lccc.wy.edu.